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General Regulations



  1. All members are required to treat other members lawfully and with respect.
  2. Directors are responsible for ensuring the smooth operation of the group, and therefore their guidance and instructions of should always be followed.
  3. Directors can take action as necessary to ensure the safety, comfort and happiness of themselves and other members.


Multiple-VA Policy

  1. UKVirtual makes no explicit rules that forbid the joining of multiple virtual airlines, hence exclusivity is not required.
  2. We encourage members to refrain from joining other virtual airlines that offer the same functionality or 'key themes' as that of UKVirtual.
  3. You cannot log a flight with both UK Virtual and another group at the same time.
  4. You are expressly forbidden from being or becoming a staff member or owner at any other virtual aviation community, with the exception of VATSIM or IVAO. Failure to declare a change in status at another virtual aviation group will result in account suspension.
  5. If we believe that a member's connection to another airline is causing problems, we reserve the right to suspend the member until they leave the other virtual airline and provide evidence of having done so.
  6. Staff members or helping assistants are not permitted to belong to any other group.


Personal Details

  1. All personal details provided to UKVirtual must represent your real identity.
  2. Evidence of fraud will result in the suspension of the account in question.
  3. Personal details are safeguarded and will never be sold or given to third parties.



  1. Using Discord is a privilege and not a right.
  2. All members are required to sign on to Discord when flying or controlling for UKVirtual such to ensure that they are always contactable.
  3. Members are required to use the nickname specified on their dashboard.
  4. Members will only receive 'Member Status' by a moderator once they have flown their first flight.
  5. The Directors may exempt certain people from rule (2) in advance for extenuating reasons. The exemption notice will then be passed to reviewers.
  6. File browsers must not be abused or used to share illegal or irrelevant materials.


AFK Rules

  1. You are required to be in the cockpit for the majority of your flight. We allow for periods away from the flightdeck but this must not be exccessive.
  2. An AFK applet will pop up once every hour of your flight. You are required to click the popup in order to show you are at the controls.
  3. Every minute you do not click the popup will be automatically deducted from your total flight time and this will not be credited to your flight hours. These "AFK minutes" will be visible in your PIREP when filed.
  4. For all flights over 3 hours in total tracked time, you are allowed 20% "AFK minutes" before your flight will be rejected by the Ops Manager. For example, if you fly for 3 hours and 30 minutes, you must not have any more than 42 accumulative "AFK minutes" to avoid rejection.
  5. For flights under 3 hours, if "AFK minutes" are deemed, at the discretion of the Ops Manager, to be excessive, he may still reject your flight stating "Excessive AFK" as the reason.

Flying Regulations

New Members

When new members join, they are given a 30-day introductory period where flight report managers are more sympathetic of errors in flight reports. Guidance may be offered to the member instead of rejecting the flight. UKVirtual expects new members to accept the guidance and not exploit the privilege of having an introductory period. Those who exploit the introductory period will be treated like existing members.


Aircraft Usage

  1. Aircraft listed on flights are suggestions.
  2. If specified in the flight notes or tour description that an aircraft is mandatory, then it must be flown.
  3. Otherwise, you may choose a substitution with appropriate range if necessary.


VFR Flights

  1. The permitted flight altitude for VFR flights is between 400ft (QFE) and FL185.
  2. Visual Meteorological Conditions must be present in order to facilitate the VFR flight.
  3. Commercial and private jet aircraft are not permitted to fly Visual Flight Rules due to the infrequency at which they do in the real world.
  4. Military fighter jet aircraft can fly Visual Flight Rules or Special Visual Flight Rules.
  5. When flying a VFR route, any reference points can optionally be added into the comments box.


IFR Flights

  1. A valid route must be provided with an IFR flight.
  2. If you are forced to skip a waypoint or deviate from your route, you must explain the situation in the comments.
  3. Routes provided must include minimal 'overhead' and must be efficient eg. a route from the UK to France must not pass over Ireland.
  4. The minimum flight level for IFR flights is FL060. Flights with an inappropriately low crusing altitude will be rejected.


Flight Time

  1. The Flight Tracker will start and stop logging time when you press the corresponding buttons.
  2. If you are noted to have spent excessive time on the ground without explanation then your flight will be rejected.


Airports and Double-Booking

  1. It is the pilot’s responsibility to check that the flight tracking system shows the right departure and arrival airports.
  2. If you are not careful then you may fly an incorrect flight in your bookings queue, and for this you will be held accountable through a rejected flight.
  3. Diversions, for emergencies or otherwise, are not permitted for schedules and tours.
  4. You may divert in charter mode in the event of an emergency. You must update the airport codes in your flight tracker appropriately.


System Crashes

  1. Schedules: In the event of a system crash, the Flight Dispatch Centre will automatically detect a problem. It may take up to two minutes for the problem to register. You will then be able to recover your flight by clicking the 'Recover Flight' button.
  2. Tours: For tour flights, you will also be able to recover your flight using the Flight Dispatch Centre. However, please note that your flight must have been at least 80% complete at the time of recovery. The percentage will show up on your flight log after filing.
  3. Charter: Charter flights cannot be recovered in the event of a system crash.
  4. In the event of a server crash where all services become unavailable, you are encouraged to carry on with your flight and stop logging when you have parked up at your destination airport. Wait until the servers come back online. You can then reconnect to the server through Flight Tracker and file your flight report.
  5. If official downtime has been declared by the Department of Technical Operations, and you have not been able to file your flight, then please contact General Operations to have your report considered. You can then be credited for lost time.


Charter Mode

  1. If your destination and arrival airports in Charter Mode correspond to that of an available (non-tour) schedule, then your flight will be rejected. You must always fly the schedule if it is available, with the exception of...
  2. An exception to rule (1) is where you would like to use a military fighter jet or small propeller aircraft. In this case, you may fly a charter flight instead.
  3. In Charter Mode, your flight number is automatically assigned as your Union ID. You must use your Union callsign in all communications.
  4. Charter flights must be at least 15 minutes in length.



  1. Some tours have specific regulations listed in their description which must be adhered to.
  2. Tours must be flown in the correct order, or they will not count. We cannot correct errors you make.
  3. It is your responsibility to make sure that all of your flights meet the regulations. If a flight is rejected then all subsequent flights will not count towards your tour, and will have to be reflown.



  1. Autopilot is usually permitted on IFR flights.
  2. Check the schedule notes or tour description to make sure that autopilot has not been forbidden for the flight that you are currently flying.
  3. Autopilot usage on VFR flights is also permitted in moderation. However, if the reviewer deems that you have used autopilot where unnecessary or unjustifiable, or you have been using autopilot for an unreasonable duration of time, then your flight will be rejected.
  4. Autopilot should not be used below a height of 400ft, with the exception of ILS autolandings in capable jets.

Flight Quality Regulations

All flights must be performed fairly to comply with UKVirtual regulations. Flight quality requirements are very lenient because UK Virtual accommodates for a wide range of experience levels. Generally we employ the following guidelines.

Aspect Guideline
Landing Rate Less than 750 f/m in jets.
Less than 500 f/m in propellers and rotary aircraft.
Slews & Crashes Not permitted
Simulation Rate Must be 1x
Stalls Not acceptable in jets or rotary aircraft.
Occasional stalls in propeller aircraft are allowed.
Overspeeds Should be dealt with appropriately.

If the reviewer thinks you have not taken
appropriate action to resolve overspeeds, your flight will be rejected.
AFK Rejections Flights over 3 Hours, <20% AFK Minutes against total flight time
Under 3 hours, rejection discretionary for excessive AFK minutes

PS. Breaking of flight quality rules is the most common cause of flight report rejection.
Please do not inconvenience yourself and your staff by filing flight reports that do not meet flight quality regulations.

VATSIM Regulations

UKVirtual is an official VATSIM partner. We encourage all of our members to take full advantage of the comprehensive and professional ATC coverage available on VATSIM. To ensure our members maintain suitable decorum and the usual high standards found at UKVirtual, we employ guidelines which members must follow whilst flying on VATSIM.


  1. You are representing UKVirtual on the network and therefore must behave in the manner expected of UKVirtual members. Any poor behaviour will be reported to us immediately and we will not hesitate to take action.
  2. You must abide by both the UKVirtual and VATSIM regulations simultaneously. In the unlikely event that the regulations clash or contradict one-another, VATSIM's regulations must take precedence.

Flight Regulations

  1. All members are advised to use their Union ID as part of their flight number (100) on the VATSIM network when flying a flight for UK Virtual. This allows UK Virtual and VATSIM to keep track of members.
  2. You are required to specify the VATSIM network in the "network" section of the Flight Tracker if you are using VATSIM.
  3. If you are delayed on the ground or in a hold, or if your route is altered mid-flight, then please justify this in the comments to avoid the flight being rejected.